Policy on Thermal Comfort

The University aims to provide a comfortable working environment for staff and students, and to comply with Health and Safety requirements while minimising carbon dioxide (CO₂) emissions and costs arising from the operation of heating systems. The Policy on Thermal Comfort sets out our position on heating and cooling.

 Download the Policy on Thermal Comfort

The design and construction of environmentally sustainable new buildings

The University's Estate Development team works alongside the Sustainability Team to deliver sustainable concepts within the planning and delivery of its projects. 

Our construction consultants and contractors are expected to give high priority to environmental sustainability and are guided in this respect by our Design & Standards Brief. 

Download the Design and Standards Brief here.

BREEAM policy

The University of Cambridge has a policy on standards for new buildings.

View our BREEAM policy

Energy Cost Metric

The Energy Cost Metric was developed in response to a proposal by the late Sir David Mackay and colleagues at the Cambridge University Engineering Department that greater rigour be applied to decisions affecting the energy performance of their new buildings.  A key motivating factor in the development of the Energy Cost Metric was to create a methodology that drives cost effective decision making; ensuring eye-catching, expensive measures do not displace options that can deliver more energy saving per pound spent. Lifecycle energy embodied in components is combined with the operational energy consumption in a simple formula that indicates the lowest lifecycle energy consumption for options within a given capital cost.

Download the 2019 Energy Cost Metric Guide

Building/Room User Guide template

A 'building user guide' can help occupants of a building to understand how their building operates, and contribute to its efficient running. Below is a template building user guide, as well as a room user guide to help provide information on the operation of particular rooms, such as meeting rooms.

• Building User Guide template

• Room User Guide template

Other buildings issues

Contact the Sustainability Team for guidance and support on any of the following areas:

1. Environmentally sustainable design and construction
2. Guidance for the prevention of pollution
3. Spillage guidance
4. Any staff training requests.

Science Based Targets

The University of Cambridge has adopted a science based carbon reduction target (SBCRT) for carbon emissions reduction. For Cambridge Colleges who wish to develop a target, the University’s Sustainability Team have commissioned a tool enabling each College to generate its own SBCRT and to produce an annual carbon emissions report:

A Science Based Target Tool for the Cambridge Colleges - Briefing note and FAQs for users

Lowering a College's environmental footprint - a practical guide

Clare College have won several Green Impact awards and are working hard to address their environmental performance. This short presentation covers some of the action they have been taking:

Download 'Lowering a College's environmental footprint - a practical guide'

SystemsLink user guide

​Use the SystemsLink Online Energy Reporting System to view your energy data  online and submit meter readings.

Download 'SystemsLink user guide' and access SystemsLink data

Lighting & equipment responsibility plan

A lighting and equipment responsibility plan can help formalise who in your department or building is responsible for switching off equipment, helping to cut energy use outside of working hours. This template document can be adapted for your own use, and will help meet one of the requirements under Green Impact:

​Download 'Lighting and Equipment Responsibility Plan (template)'

Basic energy audit

An energy audit of your office or building can help identify areas where energy is being wasted and where improvements can be made.

Download 'Basic energy audit checklist (template)'

Office IT switch off guidance

IT equipment, including servers, can account for up to 25% of the total amount of electricity consumed in a typical office in the University.

This guidance, which has been developed by the Sustainability Team in consultation with UIS (University Information Services), outlines steps that we can each take to reduce the amount of energy consumed by the IT equipment we use at work.

 Download 'Office IT Switch Off Guidance'

You can find more information on energy and carbon management at the Unviersity here.

Six Steps to Energy Saving in Your Workplace

Every University department, institute and building can take simple steps to reduce their energy use. Here are six simple steps for tackling the energy use of your workplace.

Sustainable Food Policy

The University has published a Sustainable Food Policy which applies to all catering outlets operated by the University Catering Service (UCS). The policy sets out a number of aims and objectives highlighting areas of sustainable food which the Service aim to address.

Download 'Sustainable Food Policy'

You can read more about addressing sustainable food issues in your department on the 'spotlight on sustainable food' page here.

Sustainable food procurement

By creating and following guidelines you can ensure that events in your department consider sustainability throughout. Staff in the Cambridge Institute for Sustainability Leadership's recently created guidance for their staff that, detailing what could be considered at the event planning stage. 

Find an example of what CISL provide to their caterers to help them provide sustainable food for their events (feel free to adapt for your own context).

Ideas for a sustainable food-themed event

If you would like to engage your colleagues on the topic of sustainable food, but are unsure where to start; our Sustainable Food Event Guidance provides lots of appetizing ideas that you can use to get people involved.

All events should follow the University's Food Safety Guidance.

In case of 'high risk' foods e.g items needing refrigeration such as dairy products and meat or fish; we recommend collaboration with catering providers in the provision of food rather than bringing in home cooked produce. 

Procurement - sustainability considerations

The University's procurement pages have useful guidance on sustainability considerations when purchasing or procuring goods and services, including a series of sustainability guides.

Student induction guidance

It is important for students to contribute to sustainability issues at the University. See our guidance on delivering an effective induction on sustainability matters. Template presentations have been produced to accompany this and can be downloaded below. 

Room information

Besides the student induction guidance and template presentation slides, we have also produced a template information sheet for student rooms.

Template presentations for student inductions

Specific presentations have been created for both Colleges and for University departments. They contain relevant information, statistics and tips, and are designed to inform new students of environmental sustainability initiaitives and opportunities to get involved. There are varying lengths to use depending on the amount of detail you would like, and how much time you have (the number of slides roughly equates to the number of minutes). Please feel free to adapt them for your use and make them relevant to your particular context.

If you have any feedback on these presentations and/or to let us know if you have used them, please contact us. 

Induction presentations for Colleges:

• 1 slide presentation
• 8 slide presentation
• 11 slide presentation

Induction presentations for departments:

• 1 slide presentation
• 6 slide presentation
• 12 slide presentation

Sustainable Business Travel Guidelines

The University has adopted guidelines for its staff and students on what steps they should take to reduce the environmental impact of University business travel.

Approved by University Council March 2022.

Download our Guidelines for Sustainable Business Travel.

Pool bike guidance

Interested in setting up a pool bike scheme in your department? A number of departments and buildings have already done this, and we've compiled some best practice guidance showing you how it can be done.

Download our step-by-step guidance on how to set up a pool bike scheme.

Personalised travel planning

'Personalised travel planning' is an established approach that enables people to think about the way they currently travel and provides them with the information, advice and motivation to walk, cycle and use public transport more often. Our Travel Plan Manager has put together a training presentation all about presonalised planning, aimed at University of Cambridge staff.

Download our personalised travel planning training presentation