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Image of pool bikes outside a building

The University is committed to providing sustainable travel options for staff travelling at work. The University is spread across many sites in Cambridge and staff often need to travel throughout the working day. Pool bike schemes have been provided across the University for staff to enable travel at work i.e. meetings, site visits.

Almost half of the bikes used within the University’s pool bike schemes are electric bikes which allow staff/contractors to travel to their destinations with reduced physical effort.

Locations and eligibility

Our main pool bike scheme is located at Madingley Rise (Greenwich House) these will be available via Booker. The university does have some departments which operate a department only pool bike scheme, please book these with the departments directly via their receptions. They can be found at the following locations:

  • Accommodation Services – Kellet Lodge (Department only)
  • Accommodation Services - West Cambridge (Department only)
  • Ann McClaren – Cambridge Biomedical Campus (Building only via Booker)
  • Cambridge Enterprise - Hauser Forum (Department only)
  • Centre for Mathematical Sciences - Pavillion A Building (Department only)
  • David Attenborough  - The New Museums Site (Building only via Booker)
  • Department of Chemistry – Cambridge Centre (Department only)
  • Department of Civil Engineering - West Cambridge (Department only)
  • Department of Engineering -  Baker Building  (Department only)  
  • Facilities Management  - Old Schools (Department only)
  • Faculty of Education - Hills Road (Department only, via Booker)
  • Fitzwilliam Museum - Grove Lane (Department only)
  • Hauser Forum - West Cafe' Cambridge (Department only)
  • Laundry Farm (Department only)
  • Maxwell Centre - West Cambridge (Building only via Email)
  • School of Clinical Medicine – Cambridge Biomedical Campus (Building only)
  • Security Service (Security - Department only) 
  • Sports Centre - West Cambridge (Department only)
  • The University Library (Department only, via Booker)

All University staff who have a CRS ID can use the scheme (subject to departmental access) and those contractors or organisations using buildings under contract can apply for use through their local building contacts. All bikes must be returned to the building where they were taken from and securely locked.

We currently have an accessible trike, which can be allocated to departments within the university. Contact  for further details. 

Registering for the scheme

All existing and new staff members, contractors, wishing to use the scheme must complete the new User Agreement form. The form has been updated to include the latest guidance from the UK government on cycling and that from the Universities Health and Safety, Insurance Teams. Agreement details will be shared with each of the departments' pool bikes admins for operational use only. If you have any questions on the registration process. Email

Booking out a bike

Once you've completed the user agreement, you can book out a bike from any of your selected pool bike locations (subject to departmental access) by emailing the building reception. To pick up your bike, go to the building reception of your booking and show your University ID card to request the keys to the bike lock. Please allow plenty of time to unlock and prepare for your journey and to secure it upon your return.

Bike accessories

All bikes come with a lock, set of lights, reflectors, panniers, a reflective belt and trouser clips. 

Helmets are not handed out with the bikes for health and safety reasons as there is a risk that reused helmets could become damaged. Whilst it is not a mandatory requirement to wear a helmet to use the scheme, our user's agreement sets out your responsibilities to adhere to the governments' advice for cyclists, the Highway Code and the University's cycle safety advice.

We offer all staff the opportunity to purchase a helmet at a subsidised rate should you choose to purchase one for use. Helmets are available to buy from the University's Online Store.

How to cycle safely at work

Training can improve your confidence when cycling on the roads and can help you to position yourself correctly on the road and around other vehicles. Even if you’ve cycled for a long time, a one off lesson can help you improve your skills. Information on cycle safety and cycle training is on our website here.

Reporting faults and bike management

Before using a pool bike, users should check that the bike is working properly by following the Basic M Check. Bikes should not be used if something is damaged or missing. If you notice a fault while cycling please inform reception upon your return so the bike can be removed from operation. Users should not repair the bikes themselves (including punctures). The bikes are checked by trained bicycle mechanics under a maintenance agreement and if a fault arises and is reported the bike will be repaired as quickly as possible. 

For users of electric bikes please assess the battery level before you return the bike keys. If the battery level is at three bars or below or you have been advised by the issuing reception to return the battery, please remove the battery and return it to reception for charging.


The University's public liability insurance policy only provides cover where the University was negligent, where the bike causes injury to yourself, third party property damage or third party bodily injury. University staff are encouraged to obtain their own Personal liability insurance should they wish to have personal insurance for using the pool bikes. 

Reporting a pool bike theft

If a pool bike is stolen, report this immediately to and

Further questions

If you have any further questions about the pool bike scheme, please email